What to Do if Your CA Notary Stamp Is Lost or Stolen.
Your notary stamp is gone. Lost. Stolen. It's no longer in your possession. What's the next step?
You'll need to obtain a new one, issued by the Secretary of State.
Here are the steps to report a lost or stolen stamp and request a replacement:
Step 1: File a Police Report
Whether your stamp was stolen or lost, it's highly recommended to file a police report to have it officially documented. The last thing you want is for someone to misuse your stamp. Reporting it promptly is essential.
Step 2: Notify the Secretary of State
Send a copy of the police report to the Secretary of State along with a written letter outlining your request for a new stamp. Your letter should include:
a) The periods of the journal entries(if journal stolen/missing as well).
b) The notary public commission number.
c) The commission expiration date.
d) If you have a police report, include a photocopy of it.
Don't forget to sign the letter! Ensure that your signature matches the one on your oath. Signatures may change over time, so reviewing your oath can be helpful.
For added assurance, consider sending your letter through a reliable mail service such as FedEx or UPS, allowing you to track its delivery.
Mail to:
Notary Division
1500 11th St - 2nd Floor
Sacramento, CA 95814
For follow-up by phone:
Call 916-653-3595
Step 3: Await Approval and Instructions
The wait begins… it can take some time.
Once your request is approved, the Secretary of State will send you a letter along with a list of approved locations where you can obtain your new stamp.
You'll need to provide this approval letter at the chosen stamp location. They need the written approval to make you a new stamp.
Step 4: Receive Your New Stamp
After completing the necessary steps, you'll receive your new notary stamp. You're now ready to resume your notarizing duties!
Get back on the road notarizing!
